Policies and Procedures

SCOUTS AUSTRALIA

Royal charter and by-laws of the Scout Association of Australia

n/a

As amended

Scouts Australia Policy and Rules

1 Mar 2026

n/a

As amended

Scouts Australia Key Resources

n/a

As amended

SCOUTS ACT CONSTITUTION

Scout Association of ACT Inc. Constitution

1 Apr 1981

29 May 2025

7 May 2026

2 Years

1

MEMBERSHIP AND ADMINISTRATION

1.1

Admission of Members participating in the Youth Program

25 Jun 1997

27 Aug 2020

3 Years

1.2

Registration of Groups, Sections, Rover Crews and Fellowship

25 Jun 1997

27 Oct 2016

3 Years

Terms of Reference: Goverance and Risk Committee

4 Sep 2025

4 Sep 2025

3 Years

Terms of Reference: Finance Committee

3 Years

Terms of Reference: Property & Assets Committee

4 Sep 2025

4 Sep 2025

3 Years

2

PERSONNEL MANAGEMENT

2.1

Appointment of Adult Members and Leaders

21 Jul 1982

4 Sep 2025

4 Sep 2025

3 Years

2.2

Leave of Absence for Adult Leaders

12 Jun 1996

25 May 2011

3 Years

2.3

Appointment of Chief Commissioner

21 Sep 1983

4 Sep 2025

4 Sep 2025

3 Years

2.4

Youth Helpers

21 Sep 1983

25 Nov 2021

3 Years

2.5

Adult Leader Development and Performance

26 Nov 1997

24 Feb 2022

National 

Australian Adults in Scouting Standards

1 Apr 2018

1 Nov 2024

As amended

National 

A Guide to Volunteer Plans

1 Oct 2021

As amended

National 

A Guide to Productive Performance Conversations

1 Sep 2021

As amended

2.7

Grief and Trauma Counselling

25 Nov 1998

2 Years

2.8

Adult Member Files

26 Nov1997

27 Aug 2020

3 Years

2.9

Gender Equity

26 Nov 1997

27 Jun 2019

2 Years

2.10

Procedure for Election of President

28 Feb 2021

3 Years

2.11

Privacy Policy Guidelines

12 Feb 2003

24 Aug 2017

3 Years

2.12

Conflict of Interest

18 Aug 2003

25 Jul 2019

3 Years

2.13

Life Members

25 May 2011

27 Oct 2016

5 Years

2.14

Grievance and Conflict Resolution

28 Feb 2013

22 Aug 2019

2 Years

2.14.1

Handling of Minor Behavioural Problems or Differences -
Chief  Commissioners Directive

7 Aug 2019

2 Years

2.14.2

Handling of Major Behavioural Problems -
Chief Commissioners Directive

7 Aug 2019

2 Years

2.14.3

Guides to Conducting an Investigation -
Chief Commissioners Directive

7 Aug 2019

2 Years

2.15

Recognition of Contributions made by Members and
Supporters

22 Feb 2018

3 Years

2.17

Whistleblowers Policy

17 Dec 2025

17 Dec 2025

3 Years

3

MANAGEMENT OF ROVERS

3.1

Branch Rover Council

21 Sep 1993

23 Nov 2017

3 Years

3.1.1

ACT Branch Rover Council By Laws

11 May 2016

19 Jul 2020

3.3

Scouts ACT Rover Development Fund

27 Jan 2022

3 Years

4

FINANCE, PROPERTY, INSURANCE, LEGAL PROTECTION

4.1

Branch Financial and Asset Management

28 Oct 1998

22 Sep 2021

2 Years

4.1.1

Motor Vehicles

26 Mar 2026

26 Mar 2026

3 Years

4.1.2

Group Financial Management

25 Nov 1998

22 Nov 2018

2 Years

4.2

Reimbursement of Expenses

15 Sep 1982

28 May 1997

3 Years

4.3

Insurance

20 Oct 1982

12 Feb 2003

2 Years

4.4

Scout Fund (previously Family Support Fund)

25 Jun 1997

7 May 2020

2 Years

4.5

Sponsorship

27 Aug 1997

27 Aug 2020

3 Years

4.7

Subsidies for Attendance at Official Functions

28 Jun 2006

5 Years

4.8

Maintenance of Scout Property and other Major Fixed Assets

26 Feb 2013

22 Mar 2018

2 Years

4.9

Scouts ACT Real Property

23 Aug 2018

3 Years

4.9 Att A

BEC financial delegations for Real Property management

23 Aug 2018

3 Years

4.9 Att B

Approval for Property works and/or funding

23 Aug 2018

3 Years

4.10

New Members Scholarship Fund

30 Oct 2025

30 Oct 2025

2 Years

5

COMMUNITY AND EXTERNAL RELATIONS

5.1

Public Statements

27 Nov 1996

3 Years

5.2

Promotion / Fundraising for External Bodies

9 Oct 2002

27 Sep 2006

3 Years

6,7 & 8

SUPPORT FOR GROUPS & FELLOWSHIP

6.1

Structure of the ACT Branch - Support for Scout Groups,
Rover Crews and Fellowships

25 Jun 1997

27 Oct 2016

3 Years

7.1

Group Support Committee Guidelines

24 Mar 1993

22 Jun 2017

3 Years

8.1

Scout Fellowship

26 Jun 1991

15 Dec 2022

3 Years

9

ADULT TRAINING

9.1

Training Team Appointments

28 Aug 1991

27 Jun 2019

2 Years

10

DUTY OF CARE AND SAFE PRACTICE

10.1

Approval of Scouting Activities

27 May 1987

27 Aug 2020

2 Years

10.2

Incident Reports

16 Jun 1997

22 Aug 2019

Annually

10.3

Overnight Activities for Joey Scouts

28 Jul 1993

22 Aug 2019

2 Years

10.4

Overnight Adventurers for Cub Scouts

18 Nov 1981

24 Mar 2022

2 Years

10.5

Alcohol, Tobacco, Drugs and Other Sustance Use

25 Nov 1987

26 Oct 2017

2 Years

10.6

Standard Precautions Against Blood-borne Diseases

25 Nov 1998

24 Aug 2017

2 Years

10.7

Adventurous Activities

28 Feb 2001

24 Feb 2022

Annually

10.7.2

Construction Activities

28 Feb 2001

10.7.5

Water Activities

28 Feb 2001

10.7.6

Air Activities

10 Dec 2003

10.7.7

Motor Sports

10 Dec 2003

National 

Scouts Australia Risk Management Policy (and Framework)

15 Aug 2020

As amended

10.8.2

Risk Management Plan & Register Template 5 x 5

1 Jun 2022

01 Jun 2022

2 Years

10.8.3

Risk Appetite Statement

10 Dec 2003

30 Oct 2025

30 Oct 2025

Annually

10.9

Child and Youth Protection

17 Dec 2012

24 Feb 2022

Annually

10.10

Child Protection Framework

24 Feb 2022

2 Years

10.11

Sun Protection

16 Jun 1997

26 Feb 2026

26 Feb 2026

3 Years

11

EVENTS

11.2

Canberra Gang Show

20 Jan 1982

30 Apr 2026

30 Apr 2026

2 Years

12

EQUITABILITY

12.1

Equitqable Access

12 Sep 2024

2 Years

12.2

Equitable Access Strategy for Women and Girls

16 Sep 2024